Videography price quote calculator template

Customize this template to your business and offer 24/7 price quoting while you do other things.

No credit card required

Cancel anytime

4.8 / 5

"Any website needs a calculator!"

Offer 24/7 videography price quotes by tailoring this template to your business. Add your pricing, branding, and embed it on your website— or use it standalone as part of your marketing efforts.

Check out how Matt Riley from Rift Photography automated his quote to booking process, reduced stress, and got his time back by automating his entire quote to booking process.

Don't have the time to set it up yourself? Make use of our concierge service and be up and running in no time.

Got a complex pricing structure? No worries—our software is powerful enough for even the most complex pricing models.

Automated price quote to booking

This template is a great start - with it you can ensure consistent pricing with price quotes that run on autopilot. You can also set up automated booking, scheduling, email confirmations, and online payment from there.

Start with this template to automate your business and save a whole lot of time and stress. Offer a consistent and professional service so you can grow without anxiety.

The benefits of transparent price quotes

Offering transparent price quotes on your website:

Attracts Qualified Leads

Clients who know the pricing upfront are more likely to be serious and within your target market, leading to more qualified leads.

Saves You Time

It saves the photographer and client time, as it reduces the need for back-and-forth communication about basic pricing queries.

Builds Trust

Transparency in pricing builds trust with potential clients. It shows honesty and reliability, essential for establishing a positive relationship.

Reduces Confusion

Clear pricing prevents misunderstandings or surprises, leading to a smoother client-photographer relationship.

Improves SEO

Including pricing information can improve search engine optimization (SEO), making it easier for potential clients to find your services online.

Enhances Professional Image

Transparent pricing reflects a professional approach to business, enhancing your brand image.

Facilitates Decision Making

Clients can make faster decisions when they have all the necessary information, potentially speeding up the booking process.

Sets Clear Expectations

It sets clear expectations about what the client will receive for their investment, helping to manage and meet their expectations.

Competitive Advantage

Offering transparent pricing can be a competitive advantage if other photographers in the area are less forthcoming about their fees.

Videography price quote FAQ

How much should I charge for videography?

Current pricing for videographers in 2023 varies based on several factors, such as the project's nature, duration, and the videographer's experience. Here's an overview based on various sources:

General Videography Rates:

Hourly Rate: Ranges from $75 to $350
Daily Rate: Falls between $700 to over $2,000
Average Total Cost: Typically, between $500 to $2,300

Event Videography:

Average Cost: For filming an event, the cost is usually between $750 to $1,000.
This can vary depending on hours of footage, crew size, editing, length of the final video, location, and any additional services.

Wedding Videography:

Standard Range: On average, wedding videography costs between $2,500 to $4,000, often recommended to be 10-15% of the total wedding budget.
Luxury Wedding Sector: Costs can be significantly higher, ranging from $7,000 to $12,000 on the lower end, and can go up to $20,000 or more for high-end services.
Amateur or Hobbyist Videographers: For those newer to the field or doing it part-time, prices can range from $2,000 to $2,500.

These prices are indicative and can vary greatly based on location (urban vs. rural areas), the complexity of the project, and the specific demands of the client. It's essential for you to tailor your pricing to reflect your skill level, experience, and the unique aspects of each project.

How to send quote to client for wedding video?

Here are the steps to send a quote to a client for a wedding video:

1. Gather Information: Collect all necessary details about the wedding (date, location, duration, specific requests) in your online quote form.

2. Define Services: Clearly outline the services you'll provide (e.g., full-day coverage, highlight reel, full ceremony video) in the relevant parts of your form.

3. Calculate Costs: Start with this videography pricing calculator template, or build your own from scratch. Add fields where your customers can choose which services they want so they can calculate the total cost, including shooting, editing, equipment, and any additional expenses.

4. Automated Quote Calculation: Your website quote calculator will display the total cost. From there you can allow for a pdf download, or an email of the quote to be sent. Include your business information, client's details, service description, total cost, and payment terms automatically.

5. Include Terms and Conditions: Add terms regarding the booking process, cancellation policy, delivery timeline, and any other relevant conditions.

6. Follow Up: After sending the quote, follow up with the client to discuss any questions or modifications and to encourage booking confirmation. This can be automated or you can create a personalized connection by following up by phone.

7. Update if Necessary: Be prepared to revise the quote based on client feedback or changes.

8. Confirm Booking: Provide your customer with a book now button inside their quote confirmation email so they can confirm on the spot!

How do you price a video shoot?

To price a video shoot, consider these factors:

Project Scope: Assess the overall size and complexity of the shoot, including the length and type of video.
Production Time: Calculate the time required for pre-production, shooting, and post-production. Include setup and breakdown time.
Equipment Costs: Factor in costs for cameras, lighting, audio equipment, and any special gear. Include rental fees if applicable.
Crew Fees: Price for the crew needed (director, camera operator, sound technician, etc.), based on hourly or daily rates.
Location Expenses: Consider location fees, permits, and travel expenses for on-site shoots.
Talent Costs: If hiring actors or voice-over artists, include their fees.
Post-Production: Account for editing, color grading, effects, and other post-production work.
Additional Services: Add costs for extra services like scriptwriting, storyboarding, or special effects.
Revisions: Specify how many revisions are included and the cost for additional changes.
Overhead Costs: Include a percentage to cover business overheads (insurance, marketing, utilities, etc.).
Profit Margin: Add a reasonable profit margin to ensure the sustainability of your business.
- Amateur or Emerging Professionals: might operate with a lower profit margin, often ranging from 10% to 30%. This is due to their focus on building a portfolio and client base.
- Established Professionals: More experienced videographers often have profit margins between 30% to 50%. Their reputation, expertise, and demand for their services enable them to command higher rates.
- High-End or Specialized Videographers: In luxury or highly specialized markets, profit margins can exceed 50%, especially for those with a strong brand presence and unique offerings.